It’s important to create a framework that keeps the discussion focused and productive when conducting a remote board meeting. It is easier to keep the discussion on track when participants have a clear agenda. It’s also helpful to send the agenda along with any related documents to the attendees in advance through a secure online board portal where they can take notes as they add items, and review them before the meeting begins.

Distractions should be minimized to ensure the success of a remote board meeting. The ideal scenario is for participants to take the call in a quiet office or home environment that isn’t surrounded by a lot of distracting noises. This reduces the likelihood that they’ll lose focus and miss important information that are being discussed in the meeting.

It’s also an excellent idea to request participants to turn off their microphones if they’re not speaking to minimize distracting background noise. The designated minute-taker must record every motion in full and include who made the motion and who seconded the motion. This is crucial for keeping a precise record that can be used as a reference or for legal reasons in the future.

It’s also crucial to stick to the deadlines you have set for each item on the agenda in order to avoid the meeting getting bogged down. You can help promote a productive meeting by urging attendees to put ad hoc discussions in a parking area so they don’t disrupt the main discussion.

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